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Committees
VI. COMMITTEES

Church committees provide a means of performing the work of the church. There will be as many committees, both standing and temporary, as the church deems necessary to carry out its mission.

Committees, in matters of a temporary nature, will be designated as special committees. Such committees will be assigned specific purposes and duties. Special committees will be discharged upon completion of their responsibilities.

Standing committees will be charged with specific responsibilities and duties and will continue to function from year to year as long as needed. The church council, with the approval of the church, will oversee the structure, membership, and orientation of all standing committees.

Committees may adopt written policies and procedures, subject to the approval of the church, to help in carrying out their responsibilities. These are recorded, along with committee descriptions, in the by-laws of the church.

Within the first month of the church year, the Chairman of the Nominating Committee, or his designee, will call a meeting of all standing committees and will prepare them for the upcoming year of service. Committee members will be given copies of the descriptions, policies, and procedures of their committees. They will discuss their purpose, duties, and plans for the year and will arrive at a tentative meeting schedule. Each committee will elect a chairperson and will report the chairperson’s name to the Chairman of the Nominating Committee.

All persons serving on church committees will be church members in good standing. No person may serve on more than three standing committees during the church year. The church will practice a rotation system of committee membership, with 1/3 rotating off each year. (The Cemetery and Ushers committees are exempt from the rotation.) There will be at least a one-year interim before a person is eligible to return to a committee. The pastor will be an ex officio member of all committees.

THE COMMITTEE CHAIRPERSON


To accomplish the purpose of the committee, the committee chairperson will:

1. Explain to members the purpose, duties, policies, and procedures of the committee.

2. Call meetings as needed to carry out the responsibilities of the committee.

3. Delegate responsibilities to committee members.

4. Contact all available committee members before making a recommendation to the church. Make the recommendation only when a majority of the committee membership agrees.

5. Report actions, concerns, and recommendations to the church by way of the business meeting, bulletin, and website, as appropriate.

6. Schedule with the calendar coordinators, no later than the Sunday prior to the monthly meeting of the church council, any event that requires the use of the church facilities or that involves the church body.

7. Contact the Chairman of the Nominating Committee when a committee member is no longer willing or able to serve.

8. Prepare and present, by the second Sunday in October, budget requests to the Finance Committee.

9. Inform the pastor of the time and place of a committee meeting.